Question 1

Who can apply for a stall at Barnsley Pride?

Accepted Answer

Businesses, charities, community groups, organisations, support services, artists, makers and independent traders are all welcome to apply. If you've got something positive to bring to Pride, we'd love to hear from you.

Question 2

Do I need to be an LGBTQ+ organisation to apply?

Accepted Answer

Not at all! We welcome organisations and businesses that support and celebrate the LGBTQ+ community. We simply ask that all stallholders share our commitment to inclusion, equality and respect.

Question 3

How much does a stall cost?

Accepted Answer

Stall fees can vary depending on the type of organisation, business and space required. The current application form will provide the relevant pricing information.

Question 4

Is there a discount for charities or community groups?

Accepted Answer

Where applicable, reduced or complimentary spaces may be available for charities, community groups and support organisations. Please provide details of your organisation when applying.

Question 5

What can I sell or promote from my stall?

Accepted Answer

You can promote your organisation, products, services, campaigns, activities or community work, provided they are appropriate for a family-friendly Pride event and comply with our stallholder terms and conditions.

Question 6

Can I sell food or drinks?

Accepted Answer

Food and drink vendors may be able to apply, subject to the relevant food safety, licensing and event requirements. Additional documentation may be required.

Question 7

Can I sell alcohol?

Accepted Answer

Alcohol sales are subject to event arrangements, licensing requirements and approval from the event organisers. Please declare this on your application rather than assuming it is permitted.

Question 8

Can I sell LGBTQ+ merchandise?

Accepted Answer

Absolutely! Flags, artwork, clothing, accessories and other Pride-related merchandise can be welcome, provided everything complies with our stallholder requirements.

Question 9

Can I give away freebies?

Accepted Answer

Yes! Promotional materials, samples and giveaways can be a great way to engage with visitors. Please make sure anything you distribute is safe, appropriate and doesn't create unnecessary waste.

Question 10

Can I collect donations on my stall?

Accepted Answer

Charities and eligible organisations may be able to collect donations, subject to our event arrangements. Please include this information on your application.

Question 11

Can I promote my business?

Accepted Answer

Yes. Barnsley Pride is a great opportunity to introduce your business to the local community, showcase what you do and demonstrate your support for LGBTQ+ inclusion.

Question 12

Can I run activities from my stall?

Accepted Answer

Potentially! Interactive activities can be a brilliant addition to the marketplace. Please tell us what you'd like to do on your application so we can make sure it's suitable and safe for the event.

Question 13

Do I need my own gazebo, table and chairs?

Accepted Answer

Outdoor vendors are required to provide their own gazebo (3x3m), table and chairs. Tables and chairs will be provided to vendors within our indoor marketplace.

Question 14

How much space will I get?

Accepted Answer

The amount of space available will depend on your stall type and the event layout. We'll confirm your allocated space and any relevant dimensions before the event.

Question 15

Can I request a particular location?

Accepted Answer

You can make a request when applying, but stall locations are allocated by the Barnsley Pride team based on the overall event layout and operational requirements. We can't guarantee specific locations.

Question 16

Can I share a stall with another organisation?

Accepted Answer

Shared stalls may be possible, but this must be agreed with Barnsley Pride in advance. Please provide details of both organisations when applying.

Question 17

Can I bring electricity or electrical equipment?

Accepted Answer

Electrical requirements must be declared in advance. Any equipment used at the event must meet the relevant safety requirements, and additional arrangements may be necessary. Please note that no electricity output will be available for outdoor vendors.

Question 18

Do I need insurance?

Accepted Answer

Yes, all stall vendors must be able to produce their £5 million Public Liability Insurance certificate as part of the application process.

Question 19

Do I need any licences or certificates?

Accepted Answer

Depending on what you're selling or doing, you may need additional documentation, licences, registrations or certificates. We'll let you know what is required as part of the application process.

Question 20

Can I apply if I've never had a stall at Barnsley Pride before?

Accepted Answer

Of course! We welcome new businesses, organisations and community groups. You don't need to have attended before.

Question 21

Does submitting an application guarantee me a stall?

Accepted Answer

No. Applications are subject to review, available space and the requirements of the event. Your place isn't confirmed until you've received confirmation from Barnsley Pride.

Question 22

When will I find out if my application has been successful?

Accepted Answer

We'll contact you once applications have been reviewed. Please keep an eye on your email, including your junk or spam folder. 14 days after the deadline.

Question 23

When do I need to pay?

Accepted Answer

If your application is accepted and a fee applies, we'll provide payment and invoicing information when sending your confirmation. Your place may not be confirmed until payment has been received.

Question 24

Can I cancel my stall after booking?

Accepted Answer

Please contact us as soon as possible if your circumstances change. Cancellation and refund arrangements will be subject to the stallholder terms and conditions.

Question 25

What happens after my application is accepted?

Accepted Answer

We'll send you the information you need to get ready for Pride, including your stall arrangements, arrival information, setup times, event rules and any documentation we need from you.

Question 26

What time can I arrive to set up?

Accepted Answer

Your confirmed vendor information will include your allocated arrival and setup times. Please make sure you arrive within your allocated window so we can keep the event setup running smoothly.

Question 27

Can I leave my stall unattended?

Accepted Answer

Stalls should generally be appropriately staffed throughout the event. If you need to leave your stall temporarily, please make suitable arrangements with your team.

Question 28

Can I bring a vehicle onto the event site?

Accepted Answer

Vehicle access is restricted and subject to the event's traffic management arrangements. Details of unloading and parking will be provided to confirmed stallholders.

Question 29

What happens if the weather is bad?

Accepted Answer

Pride goes ahead in a variety of weather conditions, but the safety of visitors, stallholders and staff comes first. We'll communicate any significant changes or safety arrangements with vendors.

Question 30

Are there rules for stallholders?

Accepted Answer

Yes. All stallholders must follow the Barnsley Pride Stall Vendor Code of Conduct, event terms and conditions, and any instructions given by event staff.

Question 31

Can I advertise another event or organisation from my stall?

Accepted Answer

This may be possible, but please declare what you'd like to promote when applying. Some promotional activity may require prior approval.

Question 32

Can I bring promotional banners and signage?

Accepted Answer

Yes, subject to the available space and event requirements. Please make sure anything you bring is safely secured and doesn't obstruct walkways or neighbouring stalls.

Question 33

What if I have accessibility requirements?

Accepted Answer

Please tell us about any accessibility requirements when completing your application. We'll do our best to make reasonable arrangements and ensure you can participate safely.

Question 34

What if I have a question that isn't answered here?

Accepted Answer

No worries! Get in touch with the Barnsley Pride team and we'll be happy to help. Basically... if you're thinking "Can I bring it to Pride?" — just ask! We'd rather you ask us beforehand than turn up on the day with a gazebo, a generator and 400 inflatable flamingos.

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STALL VENDOR FAQ'S